Our client is a small but growing environmental planning organization focused on impact assessments, community engagement, and indigenous planning. They are actively seeking an administrative professional with a strong work ethic to join our unique team. Reporting to the Executive Assistant, this position provides administrative support in a dynamic work environment, and functions with a high degree of attention to detail, client service and prioritization of work in a team setting. The ideal candidate will have had previous experience working with indigenous communities and clients in a professional office setting.

Responsibilities

  • General reception duties, including welcoming guests into the office and handling incoming calls.
  • Responsible for managing general office maintenance, organization, and stock of supplies.
  • Order business cards and cheques as needed.
  • Preparing and organizing meetings.
  • Assist with onboarding, including organizing the meet the team lunch and ordering company swag.
  • Send mail and check mail delivery.
  • Calendar management for birthdays, holidays and office closures.
  • Responsible for accounts payable tasks:

writing cheques or paying with visa.
sending invoices to payroll.
file invoices accordingly.

  • Work with the entire admin team to organize the kitchen daily
  • Organizing events, arranging reservations, and running errands as necessary.
  • Other administrative duties as needed.

Core Skill & Experience Requirements

  • 1-2 years previous experience in an administrative role.
  • Available to provide after hours administrative support as needed.
  • Exceptional written and oral communication skills.
  • Ability to adapt to and manage a constantly changing, dynamic workflow with proficiency and calm.
  • Exceptional organization skills with the ability to manage multiple tasks and deadlines with confidence.
  • Ability to work independently and be a strong team player, with a willingness to do anything and everything to get the job done!
  • Proficient and knowledgeable in computer software programs, specifically MS Word and Excel.
  • Must have a valid drivers license and willingness to travel as needed.
  • Strong typing skills, 50+ WPM.
  • Technological competence: experience working with office equipment.

Please submit your resume and cover letter to our Senior HR Consultant Karolina Mokosinski kmokosinski@fhblack.com

STRICTEST CONFIDENTIALITY ACCORDED TO ALL RESPONDENTS. 

Job Type: Full-time

Benefits:

  • Dental care
  • Extended health care
  • Flextime
  • Paid time off
  • Wellness program

Schedule:

  • Monday to Friday

Experience:

  • Receptionist: 2 years (preferred)